One such warning came from Bob Johnston, a regional director general with the former Canadian International Development Agency, in a January 2012 memo.
Canada chooses rookie groups to lead selection of Ukraine election observers
The decision comes two years after internal government assessments recommended Canadem as Ottawa's only option. The government only began consulting with the Forum and CUSO in recent weeks to begin recruiting observers.
Johnston's boss, then CIDA president Margaret Biggs, agreed.
Rupak Chattopadhyay, CEO of Forum of Federations, said his organization has never organized such a large scale observer mission. The government asked the Forum to bid on the election monitoring mission earlier this month, he said.
Canada's assignment of such large numbers of bilateral observers the Liberals did it first in 2004, and the Conservatives have followed suit has continued despite internal warnings.
Lavoie said CUSO has "a lot of experience in the recruitment interviewing and selection process" of volunteers for large international projects.
"The election observation missions we've done in the past are certainly not on this scale," Chattopadhyay said. "But in terms of movements like this, we're used to it."
Canadem was informed last week it had lost the contract to the Forum of Federations.
The Forum, along with subcontractor CUSO International, will select the observers Canada will send to next month's Ukraine elections. The mission will be managed by a newly created organization called Canadian Election Observation Missions or CEOM.
sending hundreds of observers to the country in 2004.
Forum is accustomed to moving large groups, he added, citing a major conference the organization holds that brings together between 600 and 1,500 people every few years.
Chattopadhyay said the Forum subcontracted the vetting of candidates to CUSO International. CUSO executive director Derek Evans declined an interview.
CUSO spokeswoman Jennifer Lavoie said her organization learned April 17 it would be involved in the Ukrainian observer mission.
"We do the recruitment, screening and selection of volunteers, so not specifically for an election observer mission but for volunteers that go into specific missions," Lavoie said.
Baran said the new organization represents a good combination of "corporate memory combined with new blood" from experienced NGOs with strong reputations for excellence.
"If you look at the individuals that run the mission and the experience they represent, that's ultimately what matters."
Veteran election observers, as well as Canadem, were caught off guard by the announcement last week. The project will see 338 bilateral, short term Canadian observers sent to the May 25 vote.
Johnston recommended Canada channel its election observation efforts through the internationally recognized leader in the field, the Organization for Security and Co operation in Europe, or OSCE.
However, Johnston noted the government may want to send in short term bilateral observers "to demonstrate Canada's commitment to Ukraine's democratic development" a message that Prime Minister Stephen Harper and his cabinet have repeatedly emphasized.
Canadem director Paul Larose Edwards said the CEOM website appears to be using much of the material from his organization.
hired the Forum of Federations and CUSO International to replace its longtime Ukraine Nike Air Max 120 For Sale
Yaroslav Baran, a spokesman for CEOM, said its newly installed management team has experience organizing election observer missions. Baran cited four members of its board, including himself, who have performed that function in the past.
The memos and hundreds of other related documents were obtained by The Canadian Press under the Access to Information Act.
"Canadem, a Canadian NGO with a long track record of recruiting, training, and deploying election observers, is the proposed implementing organization," Biggs wrote in a July 2012 memo. CIDA has since been merged into Foreign Affairs.
His organization sent two monitors to the recent election in Mali, and Chattopadhyay participated in election observation missions in Bosnia in the 1990s.
"If this option is selected, Canadem would again be the only possible partner," Johnston wrote.
"With these kinds of missions, with all due respect to all the organizations involved, be it the Forum of Federations, the Canadems or the CUSOs, it's not really the NGO that mounts the mission, it's the core team, the management team, that runs the mission," Baran said in an interview.
OTTAWA The Harper government has hired two Nike Air Max All Pink agencies with relatively little experience in elections monitoring to organize hundreds of Canadian observers for next month's Ukrainian presidential vote.
The Foreign Affairs Department declined to answer specific questions about why the Forum and CUSO were selected over Canadem, or about CEOM.
Canadem has been Canada's main partner in Ukraine election monitoring since it began Air Max 95 Greedy On Feet
The government has Air Max Black Gold
election partner, the non governmental organization Canadem.
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